Contact Us
Gilliam County Clerk
221 S. Oregon St.,
Rm. 200
PO Box 427
Condon, OR 97823

Clerk
Ellen Wagenaar
ellen.wagenaar@co.gilliam.or.us

Deputy Clerk
Dawn Parm
dawn.parm@co.gilliam.or.us

P: 541-384-2311
F: 541-384-2166

Office Hours
Mon-Fri
8:30 am - 5:00 pm

 Clerk_Ellen_Wagenaar
Gilliam County Clerk
Ellen Wagenaar

County Clerk
The County Clerk is a non-partisan elected position. The Deputy Clerk is appointed by the
County Clerk. Statutorily mandated duties have been noted with an (*) below; however, in
Gilliam County the Clerk is also responsible for additional county administration duties.

Duties & Services

  • County payroll
  • Personnel files
  • Accounts Payable
  • County Homestead Rebate Checks: Print and mail approximately 600 checks
  • Recording of deeds, mortgages, liens, miscellaneous*
  • Elections: Conduct elections, administer election boards, print ballots*
  • Voter Registration Maintenance: Keep voter file purged and updated*
  • Custodian of records and files of the County Court
  • Custody of important Court related materials
  • Probate Records: Index and file for permanent record*
  • Juvenile Records: Index and file for record*
  • Adoption Records: Index and file for permanent record*
  • Board of Equalization Clerk: Record and write minutes, notify petitioners and board of current events*
  • Survey Filings: Index and file for permanent record*
  • Law Library: Administer funds, order and file new volumes
  • Marriage Licenses: Issue licenses, solemnize marriages, index and file for permanent record*
  • County Registrar: File and record all birth and deaths within the county, then submit to Vital Statistics*
Recording Fee Increase for Gilliam County Clerk's Office
EFFECTIVE June 2, 2018, real estate recording fees will increase by $40.00. The 2018 Legislature passes HB 4007 which requires the County Clerk to collect $60 per document (previously $20 per document) to be deposited in the State of Oregon Housing and Community Services Departments accounts for housing related programs. This will cause most one page real estate recording documents to go from $46.00 to $86.00. This includes but is not limited to Deeds, Mortgages, Liens, Powers of Attorney and Death Certificates recorded for real estate purposes.

Property Tax Appeals - Deadline to file December 31, 2018 

Petitions to the Board of Property Tax Appeals may be obtained HERE, or from the Gilliam County Clerk's Office. 

E-Recording is here
 
E-Recording makes it easy to record deeds, mortgages and other documents online.
To get started with E-Recording contact one of the providers below:

E-RECORDING PARTNERS:
https://new.erecordingpartners.net/GOePN 
Phone Number:  888-325-3365 

CSC Global: 
Email Address - erecording@cscglobal.com
Phone Number: 866-652-0111
Website - www.erecording.com

Indecomm Global Services:  
https://dmg.indecomm.net/ 
Phone Number: 877-272-5250

SIMPLIFILE: 
www.simplifile.com/ 
Phone Number:  800-460-5657