County Court Meeting Packets

County Court meeting packets will be posted when available and remain available for at least one year after each meeting.

October 20, 2021
3.0 Correspondence
      Paul Conway, Veterans' Service Officer
      Chet Wilkins, Gilliam County Assessor
4.0 Consent Agenda
5.1 Discussion Regarding Library Storage Solution
5.2 Discussion Regarding Association of Oregon Counties (AOC) County Solutions ARPA Funds Investment – Andy Smith, Director of County Solutions, AOC
5.3 Discussion Regarding Eastern Oregon Counties Association (EOCA) Membership
5.4 Discussion Regarding Gilliam County Public Health
6.1 Discussion Regarding AirMedCare & Life Flight Employee Benefits
6.2 Discussion Regarding Batch Plant Loader Repairs

October 13, 2021 - Tri-County Court
1.0 Call to Order/Introductions
2.0 Public Comment
3.0 Tri-County Chamber/Small Business Grants Program – K’Lynn Lane
4.0 Innovation in Rural Economies - Brad Attig, Reinventing Rural
5.0 Other Hot Topics
6.0 Adjournment

October 6, 2021
3.0 Correspondence
       North Gilliam County Health District
4.0 Consent Agenda - Revised
5.1 Discussion Regarding Elected Officials Salary Survey
5.2 Review Public Health Feasibility Study and Discussion Regarding Next Steps
5.3 Discussion Regarding Utilization of ARPA Funds
6.1 Discussion and Possible Action Regarding Funding for Cottonwood Tower
6.2 Consider Approval of Resolution No. R2021-12; Declaring County Vehicle as Surplus Equipment
6.3 Consider Approval of FY 2021-2022 Salary Schedule for Public Transportation Coordinator Position
6.4 Consider First Reading and Adoption of Ordinance No. 2021-05; Ratifying the Creation of the Gilliam County Fire Services Agency in Accordance with ORS 190.085 and Declaring an Emergency
6.5 Consider Approval of Amendment No. 1 to Road Use Agreement No. 2018-02 with Brookfield


September 29, 2021
1.0 Call to Order/Establish Quorum/Introductions
2.0 Public Comment/Correspondence
       Les Ruark
3.0 Review Public Health Feasibility Study Findings
4.0 Discuss Bringing Public Health Back to Gilliam County
5.0 Discuss Next Steps
6.0 Adjournment

September 15, 2021
3.0 Correspondence
       City of Condon
       Leilani Weiser
4.0 Consent Agenda - Revised
6.1 Discussion on FEMA Flood Plain Mapping – Chris Fitzsimmons, Emergency Management Coordinator
6.2 2020-2021 Gilliam East John Day Watershed Council Annual Report
6.3 Discussion on Small Business Grant Program – K’Lynn Lane, Condon Chamber Executive Director
6.4 Arlington Public Library Annual Report – Mary Mitchell, Library Director
                   -Presentation Slides
6.5 Discussion on Leasing Burns Park to Avangrid for Temporary Workforce Housing
6.6 Consider Approval of School Resource Officer Contract with Condon School District
6.7 Consider Approval of Increasing Library Director Position to 40 Hours
6.8 Discussion on Transferring Tables and Chairs Management

September 1, 2021
Meeting Cancelled

August 18, 2021
3.0 Correspondence
       Gilliam County Historical Society
       Gilliam County Auction Committee
       Camren Barnett
4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R2021-11; Adopting a Revised Fiscal Year 2021-2022 Sheriff’s Office Salary Schedule
5.2 Consider Approval of Haguewood Water Use Agreement
5.3 Discussion and Possible Action on Gilliam County Grant Writing Capacity
5.4 Consider Approval of Road Department Equipment Purchase from WI Construction
5.5 Consider Approval of Gilliam County Road Use Agreement with North Hurlburt Wind, LLC, South Hurlburt Wind, LLC, and Horseshoe Bend Wind, LLC
6.1 Consider Approval of School Resource Officer Contract with Arlington School District
6.2 Consider Approval of Position Description for Public Transportation Coordinator
6.3 Waste Management Quarterly Update – Leah Shannon, Environmental Protection Manager
6.5 Consider Approval of Modification to Gilliam East John Day Watershed Council FY 2020-2021 Special Projects Grant Agreement
8.0 12:30 p.m. Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.
8.1 Possible Action on Collective Bargaining Agreement Between Gilliam County and Gilliam County Local Union #3326 AFSCME Council 75


August 4, 2021

3.0 Correspondence
       Oregon Department of Revenue, Property Tax Division
4.0 Consent Agenda
5.1 Discussion and Possible Action on The Woolery Special Projects Grant Application
5.2 Consider Approvals of Proposal for Design/Engineering Services for Countywide Broadband System and Engineering and Related Services Contract
6.1 Discussion on AOC Opportunity for Investment of County ARPA Funds
7.0 Announcements/Next Meeting
8.0 11:00 a.m. Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.


July 21, 2021

3.0 Correspondence
       Paul Conway, Veterans' Services - 4th Quarter Report
4.0 Consent Agenda
5.1 Discussion and Possible Action Regarding Hollen and Sons Warehouse Demolition Bids
5.2 Consider Approval of IGA with the Port of Arlington for Willow Creek Project IGA Restructuring
6.1 Update on USDA APHIS Wildlife Services - Ryan Christensen
6.2 Consider Award of Special Projects Grants
6.3 Consider Approval of Resolution No. R2021-10; A Resolution Adopting FY 2021-2022 Salary Schedules
6.4 Discussion Regarding Shutler Station Industrial Park Well

July 7, 2021

3.0 Correspondence
      Grant Reports:
            Arlington Community Preschool (Operational)
            Arlington Community Schools (Operational)
            Arlington School District (Capital Investment)
            City of Condon (Special Projects)
            Condon Child Care (Operational)
            Condon Child Care (Special Projects)
            Condon Child Care (Special Projects)
            South Gilliam County Health District (Operational)
4.0 Consent Agenda
5.1 Discussion on Summer Youth Work Experience Program Changes
5.2 Consider Approvals of Resolution No. R2021-09; Authorizing Spending and Work on a Local Access Road & Agreement to Repair Road and Provide Residence with Radar Holding, LLC
5.3 Discussion on Expenditure of City of Lonerock COVID Relief Funds Transferred to Gilliam County
5.4 Consider Montague Solar, LLC RREDZ Application for Years 4 & 5
6.1 Discussion and Possible Action on Track Rental Lease with Omega Morgan
6.2 Discussion and Possible Action on Condon School District Donation Request for Gravel
6.3 Discussion on Road Committee Request for Project Reimbursement to Road Department Budget
6.4 Discussion and Possible Action on Road Department Request to Trade Crushed Rock for Equipment

June 30, 2021

3.0 Correspondence
4.0 Public Budget Hearing: FY 2020-2021 Supplemental Budget4.1 Consider Approval of Resolution No. R-2021-07; A Resolution Adopting Supplemental Budget and Make Appropriations FY 2020-21
5.0 Consent Agenda
6.1 Consider Approval of Resolution No. R2021-08; Declaring Real Property as Surplus and Authorizing the Sale of the Property
7.1 Discussion and Possible Action on Track Rental Lease with Omega Morgan
8.0 Announcements/Next Meeting
9.0 11:00 a.m. Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations

June 16, 2021

3.0 Correspondence
       Oregon Department of Environmental Quality (DEQ)
       Oregon Department of Revenue (DOR)
4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No. 2021-04; An Ordinance Providing for Amendments to the Gilliam County Zoning and Land Development Ordinance; Affecting Article 4 Adding Section 4.140 RR-II Rural Residential III Zone and Amending the Comprehensive Plan Map and Zoning Map to Apply RR-III to the Platted Subdivision Known as Dunn’s Addition to the City of Condon
5.2 Update on Port of Arlington Willow Creek Intergovernmental Agreement Resolution
5.3 Consider Approval of IGA with Wheeler County for the Provision of Joint Community Corrections Services5.4 Consider Approval of Resolution for the Dissolution of Tri-County Community Corrections
6.1 Consider Approval of Modification to Arlington Masons FY 2020-2021 Capital Investment Grant Agreement
6.2 Consider Approval of Modification to Arlington School District FY 2020-2021 Capital Investment Grant Agreement
6.3 FY 2021-2022 Insurance Renewal Review - John Anderson, Wheatland Insurance
6.4 Consider Approval of Position Descriptions for Senior Meal Site Cook and Assistant Cook

June 2, 2021

3.0 Correspondence
4.0 Public Budget Hearing: FY 2021-2022 Budget
4.1 Consider Approval of Resolution No. R2021-06; Adopting the Budget, Making Appropriations, and Imposing Taxes for Fiscal Year July 1, 2021 to June 30, 2022
5.0 Public Hearing: Consider Ordinance No. 2021-04; An Ordinance Amending the Gilliam County Zoning and Land Development Ordinance
5.1 Possible First Reading of Ordinance No. 2021-04; An Ordinance Providing for Amendments to the Gilliam County Zoning and Land Development Ordinance; Affecting Article 4 Adding Section 4.140 RR-III Rural Residential III Zone and Amending the Comprehensive Plan Map and Zoning Map to Apply RR-III to the Platted Subdivision known as Dunn's Addition to the City of Condon
6.0 Consent Agenda
7.1 Consider Approval of Shutler Station Industrial Ground Lease Agreement with Morgan Industrial, Inc.
7.2 Discuss and Possible Action on Courthouse Phone System Modernization - Kelly Smith, IT Coordinator
7.3 Updates on Vaccine Incentive Strategy
7.4 Discuss Community Grant Writing Support
7.5 Consider Approval of Revised 2021-2026 Gilliam County Strategic Plan
8.1 Waste Management Quarterly Update - Leah Shannon, Environmental Protection Manager
8.2 Consider Approval of Modification to Arlington Lion's Club FY 2020-2021 Capital Investment Grant Agreement
8.3 Consider Approval of Modification to Arlington Education Foundation FY 2020-2021 Special Projects Grant Agreement
8.4 Consider Approval of Modification to Condon School District's FY 2020-2021 Capital Investment Grant Agreement
8.5 Consider Arlington TV Cooperative Request for Delay of Loan Repayment
8.6 Consider Approval of Personal Services Contract with Carla McLane Consulting for Planning Consulting Services Related to Oregon Department of Transportation's Goal Application for Mayville Aggregate Site
8.7 Consider Award of FY 2021-2022 Operational Support and Spring Capital Investment Grants

May 19, 2021

3.0 Correspondence
4.0 Consent Agenda
5.1 Consider Request for Additional Mormon Cricket Control Funding
5.2 Consider Columbia Gorge Community College Request for Skills Training Center Funding
5.3 Consider Approval of Shutler Station Industrial Park Lease with Omega Morgan
5.4 Discuss Summer Youth Work Experience Program Changes - Teddy Fennern, Family Services Coordinator
Addition: Revised CAFFA Grant Submittal
6.1 Community Food Pantry Update - Teddy Fennern, Family Services Coordinator
6.2 ( Removed from Agenda ) Waste Management Quarterly Update - Leah Shannon, Environmental Protection Manager
7.0 Announcements/Next Meeting
8.0 12:30 p.m. Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations
9.0 Adjournment
10.0 Economic Development Work Session (Immediately Following Adjournment of Regular Meeting

May 5, 2021

3.0 Correspondence
       South Gilliam Cemetery District
4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No. 2021-02; An Ordinance to Amend Gilliam County Zoning and Land Development Ordinance; Affecting Article 4, Section 4.020 Exclusive Farm Use Zone by Adding Guest Ranch Provisions; Articles Affected Include Article 1 and Article 11
5.2 Second Reading and Adoption of Ordinance No. 2021-03; An Ordinance to Amend Gilliam County Comprehensive Plan/Zoning Map and Amend Gilliam County Zoning and Land Development Ordinance Article 4 by Adding Section 4.130 RR-II Rural Residential II Zone
5.3 Discuss and Possible Action on Courthouse Phone System Modernization - Kelly Smith, IT Coordinator
5.4 Discuss Airbase Road Project
5.5 Consider Approval of Montague Solar Road Maintenance Agreement
6.1 Community Counseling Solutions Update - Kimberly Lindsay, Executive Director
6.2 Discuss Changes to Summer Youth Work Experience Program - Teddy Fennern, Family Services Coordinator
6.3 Discuss Congressionally Directed Spending Requests
7.0 Announcements/Next Meeting
8.0 12:30 p.m. Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

April 21, 2021

3.0 Correspondence
       Metro
       Paul Conway, Veterans Services
       Steve Shaffer
       Les Ruark
4.0 Public Hearing #1 to Receive Public Comment on Ordinance No. 2021-02; Amendments to the Gilliam County Zoning and Land Development Ordinance; Affecting Article 4, Section 4.020 Exclusive Farm Use Zone by Adding Guest Ranch Provisions; Other Articles Affected Include Article 1, and Article 11
5.0 Public Hearing #2 to Receive Public Comment on Ordinance No. 2021-03; Adopting Gilliam County Comprehensive Plan/Zoning Map Amendment and a Proposed Text Amendment to Add a New Zone to the Gilliam County Zoning and Land Development Ordinance, Article 4, Section 4.130 RR-II Rural Residential II Zone
6.0 Consent Agenda
7.1 Consider Appointments to the Gilliam County Compensation Committee
7.2 Update on Community Corrections Program Transition
7.3 Second Reading and Adoption of Ordinance No. 2021-01; An Ordinance for Special Weed Assessment in Gilliam County
7.4 Consider Approval of Changes to the ODOT Statewide Transportation Improvement Fund (STIF) Grant Plan
8.1 Consider Approval of Resolution No. R2021-05; A Resolution Declaring a Drought in Gilliam County
9.0 Announcements/Next Meeting
10.0 12:30 p.m. Executive Session in Accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

April 7, 2021

3.0 Correspondence
       Community Renewable Energy Association (CREA)
       South Gilliam Cemetery District
4.0 Public Hearing to Receive Public Comment of FY 2021-2022 Gilliam County Weed Control Special Assessment
4.1 First Reading of Ordinance No 2020-01; An Ordinance for Special Weed Assessment in Gilliam County
5.0 Consent Agenda
6.1 Consider Approval of Intergovernmental Agreement No. 90G000360 with City of Boardman and State of Oregon for Building Codes Services
6.2 Consider Approval of Consulting Agreement with Adam Haas, Rabbit Communications, for Fiber Networki Request for Proposals Development
6.3 Consider Appointment of Lisa Atkin to Gilliam County Compensation Committee
6.4 Discuss Staffing for Columbia Ridge Landfill Citizens Advisory Committee
6.5 Discuss Revised Cost Estimate for Tenneson Engineering Consultant Services Agreement for Land Use Planning Issues North of Cottonwood Road
7.1 Gilliam County Attainable Housing (GCAH) Program Update - Rob Turrie, Pioneer Community Development
7.2 Review FY 2019-220 Audit - Cameron Anderson CPA, Barnett & Moro, P.C.
7.3 Discuss Tri-County Community Corrections Program Changes
7.4 Discuss Economic Enhancement Ordinance Funds
8.0 Announcements/Next Meeting
9.0 Executive Session in accordance with ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

March 17, 2021

3.0 Public Hearing
4.0 Correspondence
       Gilliam County Justice Court
       China Creek Golf Course
       Summit Springs Village
5.0 Consent Agenda - Revised
6.1 Consider Approval of Proclamation Opposing SB554
6.2 Update on North Central Public Health District Budget Request
6.3 Update on County Construction Projects, Timelines and RFPs - Jeff Schott, Pillar Consulting
7.1 Discuss Public Health Feasibility Study - Hollie Winslow and Dave Anderson
7.2 Consider Approval of Montague Solar Road Use Agreement
7.3 Discuss Competitive Grant Application Process
7.4 Staff Reports
       7.4.1 Family Services
       7.4.2 Senior Services
       7.4.3 Gilliam County Library
       7.4.4 Planning Department
7.5 Consider Request for Mormon Cricket Control Funding

March 3, 2021
    
3.0 Correspondence
       Gilliam County Historical Society
       Wayne Standiford
4.0 Consent Agenda
5.1 Courthouse Phone System Update

5.2 Discuss Resolution to Willow Creek IGA Dispute with Port of Arlington
5.3 Condon Chamber of Commerce COVID Final Grant Report
5.4 Discuss Adoption of Resolution to Oppose SB 554
       Public Comment - Ruark
5.5 Consider Approval of Purchase of Transportation Vehicles
6.1 Columbia Gorge Community College Funding Request
6.2 Business Oregon Small Business Relief Fund Disbursements Update
6.3 Discuss Library Internet Service
6.4 2021-2022 North Central Public Health District (NCPHD) Budget Request
6.5 Consider Approval of Road Equipment Operator I & II Position Description
6.6 Staff Reports
       6.6.1 Juvenile Services
       6.6.2 Transportation Services
       6.6.3 Safety Committee
       6.6.4 Building and Maintenance

February 17, 2021
3.0 Correspondence
       City of Condon
4.0 Consent Agenda
5.1 Discuss Cedar Springs Road
5.2 North Central Public Health District (NCPHD) Executive Director Search Update
5.3 Fiber Council Update
6.1 Consider Approval of Purchase of Used Fuel Truck for Rock Crusher
6.2 Consider Approval of Purchase of Used Water Truck
6.3 Consider Approval of a Joint Resolution Participating in Funding Activities of the Oregon Office for Community Dispute
6.4 Consider Approval of a Joint Resolution Designating a Community Dispute Resolution Coordinator
6.5 Consider Appointment of Gilliam County Collective Bargaining Agreement (CBA) Negotiations Team
6.6 Waste Management 4th Quarter and 2020 Total Year Review/Report


February 3, 2021
3.0 Correspondence
       Small Business Stabilization Grant Thank You Notes
       Waste Management
4.0 Consent Agenda
5.1 Discuss Gronquist Building Future and Meeting Date
5.2 Discuss Cedar Springs Rd
5.3 Discuss Port of Arlington - Willow Creek Dispute Meeting Dates
5.4 Discuss Montague Solar, LLC RREDZ Application
6.0 Executive Session under ORS 192.660(2)(e)(f) The executive session will be held pursuant to ORS 192.660(2)(e), which statute permits the Court to meet in executive session to consider information to negotiate real property transactions and pursuant to ORS 192.660(2)(f), which statute permits the Court to meet in executive session to consider information or records that are exempt by law from public inspection.
6.1 Consider Approval of Montague Solar, LLC RREDZ Application
7.1 Report from Susan Christensen, Executive Director, Greater Eastern Oregon Development Corporation, Regarding Outcome of the Business Oregon Small Business Relief Fund
7.2 Report from Paul Conway, Veterans Service Officer
7.3 Consider Approval of Resolution No. R2021-02 and Resolution No. R2021-03 Resolutions Declaring Transportation Vehicles as Surplus
7.4 Consider Approval of Resolution No. 2012-04-A1; A Resolution Adopting an Enterprise Zone Re-Designation
7.5 Discuss Resuming In-Person County Court Meetings


January 20, 2021
3.0 Correspondence
       Small Business Stabilization Grant Thank You Letters
       Veterans' Services Quarterly Report of Activities
4.0 Consent Agenda
5.1 Discussion and Amendment on Resolution No. R2021-01-A1; A Resolution Establishing a Rural Renewable Energy Development Zone
5.2 Discussion on Future of Gronquist Building
5.3 Discussion on Cedar Springs Road
5.4 Discussion on Willow Creek and Next Steps
6.1 Discussion and Possible Action on Courthouse Fire Suppression System Maintenance Costs
6.2 Discussion and Possible Modification on Arlington Lion's Club FY 2020-2021 Special Projects Grant Agreement
6.3 Discussion and Possible Action on Statewide Transportation Improvement Fund (STIF) Discretionary Fund
6.4 Discussion on Use of Legal Counsel




January 6, 2021
3.0 Correspondence
       Letter from Baker, Grant, Harney, Klamath, Lake, and Malheur Local Public Health Administrators
4.0 Consent Agenda

5.1 Discussion and Possible Action on Proposed RRED Zone Designation
5.2 Discussion of Omega Morgan Revised Lease for Shutler Station Industrial Park
6.1 Discussion and Clarification on Gilliam County Committee Appointment Process


December 28, 2020
3.0 Correspondence
     Condon School District
4.0 Consent Agenda
5.1 Discuss Proposed RRED Zone Designation
6.1 Consider Approval of Ardent Mills Extra Cost for Doors
6.2 Discussion and Possible Action Gilliam County Historical Society FY 2020-2021 Capital Investment Grant

December 16, 2020
4.1 Consider Approval of Gilliam County's Oregon Public Employees Retirement System Unfunded Actuarial Liability

December 2, 2020
3.0 Correspondence
      Gilliam County Historical Society
4.0 Consent Agenda
5.1 Executive Session, ORS 192.660(2)(h) - Consultation with Legal Counsel Concerning Legal Rights Regarding Litigation Likely to be Filed - Possible Action Item
6.1 Second Reading and Adoption of Ordinance 2020-03; In the Matter of an Ordinance Providing for Amendments to the Gilliam County Comprehensive Plan to Add Aggregate Resource Site No. 1001 - Weedman as a Significant Aggregate Site to the Gilliam County Comprehensive Plan Mineral and Aggregate Inventory
6.2 Consider Approval of Memorandum of Agreement with Condon Chamber of Commerce for COVID-19 Small Business Grant Program Administration
6.3 Discuss Port of Arlington Joint Meeting Moderator Selection
7.1 Gilliam County Soil and Water Conservation District Annual Report
7.2 Staff Reports
      7.2.1 Family Services
      7.2.2 Senior Services
      7.2.3 Planning Department
7.3 Discuss Summit Springs Village FY 2020-2021 Special Projects Grant Funds
7.4 Discuss Gronquist Building Future
7.5 Discuss County Road Department Assistance for New Condon School Project
7.6 Discuss and Possible Action on NCPHD Request for Director Recruitment Funding
Court Member Updates: NCPHD COVID-19 Update December 2, 2020

November 18, 2020
3.0 Correspondence - Lori Anderson
4.0 Consent Agenda
     Committee Appointment Letters of Interest
5.0 Public Hearing for the Purpose of Considering a Comprehensive Plan Amendment 5.1 First Reading of Ordinance 2020-03; In the Matter of an Ordinance Providing for Amendments to the Gilliam County Comprehensive Plan to Add Aggregate Resource Site No. 1001 - Weedman as a significant Aggregate Site to the Gilliam County Comprehensive Plan Mineral and Aggregate Inventory
6.1 Consider Approval of 2021-2026 Gilliam County Strategic Plan
6.2 Consider Approval of Resolution No. R2020-41; A Resolution Adopting the 2020-2021 Employee Policies Handbook
6.3 Consider Approval of Resolution No. R2020-42; A Resolution Adopting a Cash Handling Policy
6.4 Consider Approval of Omega Morgan Revised Lease for Shutler Station Industrial Park
6.5 Review Statewide Transportation Improvement Fund (STIF) Discretionary Grant Submittal
6.6 Update Regarding Building Codes Agreement
6.7 Update Regarding Condon Swimming Pool
6.8 Update Regarding Lonerock Bridge Change Order Request
6.9 Discussion and Possible Action Regarding Allocating CARES Act Funds for Condon Chamber of Commerce Small Business Grant Program
6.10 Discuss RRED Zone Designation Request from Avangrid Renewables
7.1 Consider Approval of Intergovernmental Agreement #34389 Production of Coarse Chip Seal Aggregate
7.2 Consider Approval of Interlocal Contract for Cooperative Purchasing of Carlson CP 100 Commercial Paver
7.3 Consider Approval of Purchase of 140 13A CAT Grader
7.4 Consider Approval of Purchase of Used, Reconditioned Crusher Screen and New Rapwrangler
7.5 Consider Award of FY 2020-2021 Fall Capital Investment Grants
7.6 Consider Approval of 2021-2022 County Court Board & Committee Appointments


October 21, 2020
Work Session
1.0 Discuss the Draft 2021-2026 Gilliam County Strategic Plan

Regular Meeting
3.0 Correspondence
     Chet Wilkins, Gilliam County Assessor
     Tom Cutsforth
     Paul Conway, Tri-County Veterans' Service Officer
4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No 2020-02; In the Matter of the Gilliam County Economic Enhancement Fund
5.2 Consider Approval of Resolution No. R2020-33; A Resolution Adopting a Volunteer Policy
5.3 Consider Approval of Resolution No. R2020-34; A Resolution Adopting a Fleet Safety and Use Polity
5.4 Consider approval of Resolution No. R2020-37; A Resolution Adopting an Alcohol/Drug Use, Abuse and Testing Policy
6.1 Consider Approval of Resolution No. R2020-39; A Resolution Establishing Cancellation Limits for Tax Collection
6.2 Consider Adoption of Code of Financial Ethical Conduct
6.3 Consider Approval of Resolution No. R2020-40; A Resolution Adopting an Employee Safety Policy
6.4 Discussion Regarding Job Descriptions and Spending Thresholds Policies
6.5 Discussion Regarding Modernizing Courthouse Phone System
6.6 Consider Approval of Modification to Lion's Club FY 2020-21 Capital Investment Grant Agreement
6.7 Discussion Regarding Lonerock Bridge Change Order Request
6.8 Consider Approval of Purchase of Road Department Vehicles
6.9 Discussion Regarding Maintenance Needs and Long-Term Management/Ownership/Funding Solution for Condon Swimming Pool


October 7, 2020
Joint Hearing
1.0 To receive public comment on Gilliam County's draft findings supporting the exemption of certain classes of special procurements and public improvement contracts from competitive bidding requirements
     1.1 Consider Approval of Resolution No. R2020-31; A Resolution Opting Out of the Attorney      General's Model Public Contracting Rules and Amending Public Contracting Rules for Gilliam      County
Regular Meeting
3.0 Correspondence
     City of Condon
     USS Oregon Commissioning Committee
4.0 Public Hearing To Receive Public Comment on Revisions to the Economic Enhancement Fund Ordinance
     4.1 First Reading of Ordinance No. 2020-02; In the Matter of the Gilliam County Economic         Enhancement Fund
5.0 Consent Agenda
6.1 Consider Approval of Intergovernmental Agreement for Fire Coordinator Services
6.2 Discussion Regarding Airbase Road Project
6.3 Discussion and Possible Action Regarding Hollen and Sons Warehouse
6.4 Discussion Regarding Port of Arlington Joint Meeting Moderator Selection
7.1 COVID-19 Update - Mimi McDonnell, MD, FACOG, Health Officer, North Central Public Health District
7.2 Discussion Regarding NORCOR CARES Act Funding Sub-Grantee Request
7.3 Consider Approval of Resolution No. R2020-30; A Resolution Declaring County Vehicle as Surplus Equipment
7.4 Consider Approval of Resolution No. R2020-32; A Resolution Adopting a Risk Management Policy
7.5 Consider Approval of Resolution No. R2020-33; A Resolution Adopting a Volunteer Policy
7.6 Consider Approval of Resolution No. R2020-34; A Resolution Adopting a Fleet Safety and Use Policy
7.7 Consider Approval of Resolution No. R2020-35; A Resolution Adopting a Limited English Proficiency Policy
7.8 Consider Approval of Resolution No. R2020-36; A Resolution Adopting a Mobile Devices, Communications and Social Media Policy
7.9 Consider Approval of Resolution No. R2020-37; A Resolution Adopting an Employee Alcohol/Drug Use, Abuse and Testing Policy
7.10 Consider Approval of Resolution No. R2020-38; A Resolution Adopting a Surplus Personal Property Disposal Policy
7.11 Discussion Regarding Paperless Courthouse Initiative
7.12 Consider Approval of Time Value Investments (TVI) as Additional Institutional Investment Brokerage Firm
7.13 Consider Approval of Oregon State Treasury: Oregon Local Government Intermediate Fund Investment


September 16, 2020
Work Session
1.0 Review Economic Enhancement Ordinance
Regular Session
3.0 Correspondence
     Les Ruark
     The Woolery
     Six Rivers Dispute Resolution Center
4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R2020-25; A Resolution Establishing Capital Investment Grant Program Guidelines
5.2 Consider Approval of Resolution No. R2020-26; A Resolution Establishing operational Support Grant Program Guidelines
5.3 Consider Approval of Resolution No. R2020-27; A Resolution Establishing Special Projects Grant Program Guidelines
6.1 Staff Reports
     6.1.1 Transportation Department
     6.1.2 Juvenile Services
     6.1.3 Safety Committee
     6.1.4 Building & Maintenance
6.2 Consider Approval of Resolution No. R2020-28; A Resolution Declaring County Vehicle as Surplus Equipment
6.3 Consider Approval of Work Crew Termination and Release Agreement with Waste Management
6.4 Consider Approval of Omega Morgan Shutler Station Sublease Request
6.5 Consider Approval of Resolution No. R2020-29; A Resolution Declaring County Vehicle as Surplus Equipment


September 2, 2020
Work Session
1.0 Review FY 2021-22 Competitive Grants Program
     Capital Investment Grant Program
     Operational Grant Program
     Special Projects Grant Program
Regular Session
3.0 Correspondence
     Wayne Standiford Correspondence
4.0 Consent Agenda

5.1 Discussion with Waste Management Senior Management - Dave Lowe, Director of Disposal Operations
5.2 Building Codes Update
6.1 Consider Approval of IGA to Provide Stable Funding for the Condon Swimming Pool
6.2 Pioneer Community Development Corporation Quarterly Report (PCDC)


August 19, 2020
2.0 Correspondence
     Port of Arlington Letter
4.0 Consent Agenda
5.1 Consider Approval of Position Description for Gilliam County Library Director
5.2 Consider Approval of Position Description for Public Transportation Driver
6.1 Waste Management Quarterly Report
6.2 Consider Donation to Gilliam County Auction Committee
6.3 Consider Approval of Resolution No. R2020-24; A Resolution to Cancel Old and Uncollectible Personal Property Taxes per ORS 311.790
6.4 Community Counseling Solutions Report
6.5 Consider Approval of Road Dept. Request to Issue Final Payment for 2015 Caterpillar Front End Loader


August 5, 2020
2.0 Correspondence
     Port of Arlington Letter
4.0 Consent Agenda - Revised
6.1 Waste Management Quarterly Report
6.2 Discuss Waste Management Proposal for Chamber Donations in Lieu of County Energy Payments
6.3 Discuss Strategic Planning Process and Timeline
6.4 Discuss Modification of Condon Scholarship Foundation Special Project Grant Award
6.5 Consider Approval of Gilliam County Fire Districts Radio Purchase


July 22, 2020
4.0 Consent Agenda
5.0 Public Hearing 10:05 am: To Consider Modification of Conditions of Approval for a Conditional Use Permit issued to Waste Management Disposal Services (WMDS) for a solid waste landfill known as Columbia Ridge Landfill & Recycle Center in the exclusive farm use zone.
6.1 Consider Award of FY 2020-2021 Special Projects Grant to Arlington Education Foundation
7.1 Discuss FTE Adjustment to Gilliam County Librarian Position
7.2 Consider Approval of Resolution No. R2020-22: A Resolution Adopting a Safeguarding Personal Identity Information Policy
7.3 Consider Approval of Resolution No. R2020-23: A Resolution Adopting a Revised FY 2020-2021 Sheriff's Office Salary Schedule
7.4 Discuss Modification of Gilliam County Historical Society Special Project Grant Award
7.5 Consider Approval of Order No. 2020-01; Modifications to Conditions of Approval Conditional Use Permit 2020-0001, for Waste Management Disposal Services of Oregon for Columbia Ridge Landfill and Recycling Center.


July 1, 2020
3.0 Correspondence
     
Les Ruark - Email
      Les Ruark - Email 2
4.0 Consent Agenda
5.1 Consider Award of FY 2020-2021 Special Project Grants
5.2 Building Codes Update (Verbal update only)
6.1 Discuss ADA and Safety Upgrades to Gilliam County Courthouse
6.2 Discuss Fair Board Office Window Replacement and Receive Chairman Update
6.3 Governor's Regional Solutions Update - Nate Stice (Verbal update only)
6.4 Discuss Burns Park - Historical Society Land Survey
6.5 Consider Approval of Resolution No. R2020-21; Adopting FY 2020-2021 Salary Schedules


June 17, 2020
3.0 Correspondence
      Condon Chamber of Commerce
4.0 Consent Agenda (Revised 6-16-2020)

5.1 Consider Arlington TV Cooperative Request for Delay of Loan Repayment
6.1 Consider Approval of Resolution No. R2020-18; Transferring Appropriations in FY 2019-2020 Budget
6.2 Consider Approval of Resolution No. R2020-19; Adopting a FTA Procurement Policy
6.3 Consider Approval of Resolution No. R2020-20; Adopting a Cybersecurity Policy (Revised 6-16-2020)
6.4 Review Wheatland Insurance Renewal Proposal - John Anderson
6.5 Staff Reports:
 
      
6.6.1 Family Services Department
      6.6.2 Planning Department
      6.6.3 Senior Services Department


June 10, 2020
2.0 Public Hearing: FY 2020-2021 Budget (Resolution No. R2020-17)
2.1 Consider Approval of Resolution No. R2020-17 Adopting the Budget, Making Appropriations, and Imposing Taxes for Fiscal Year July 1, 2020 to June 30, 2021


June 3, 2020
4.0 Consent Agenda

5.1 Consider Approval of Position Descriptions for: 
 - 5.1.1 Administrative Assistant - County Court - Confidential 
 - 5.1.2 Administrative Assistant - Development

5.2 Discuss Willow Creek IGA Resolution Next Steps

6.1 Consider Award of FY 2020-2021 Operational Support and Capital Investment Grants


May 19, 2020

3.0 Correspondence:
4.0 Consent Agenda
5.1 Discuss In-House Economic Development Structure
6.1 Waste Management Quarterly Report
6.2 Columbia Gorge Community College - Proposal for Public Investment in Skills Center and Student Housing
6.3 Consider Approval of Tenneson Engineering Consultant Services Proposal for Land Use Planning Issues North of Cottonwood Road

6.4 Consider Approval of Resolution No. R2020-15; Reallocating County Funds to Assist Gilliam County Small Business Recovery Efforts
6.5 Consider Approval of Resolution No. R2020- 16; Declaring a State of Drought Emergency in Gilliam County
6.6 Award Bid for Ardent Mills Door Replacement Project

 

May 6, 2020

3.0 Correspondence - Diocese of Baker
4.0 Consent Agenda
5.1 Cedar Springs Lane Relocation Project Update
5.2 Award Bid for Lonerock Bridge Replacement Project
5.3 Fiber Council Update (No materials, verbal update only)
5.4 Consider Approval of Resolution No. R2020-14; A Resolution Extending a Declared State of Emergency in Gilliam County
6.1 Discuss Modification of Tumbleweed Tournament Special Project Grant Award
6.2 Consider Approval of Resolution No. R2020-13; A Resolution Declaring County Vehicle as Surplus Equipment
6.3 Discuss In-House Economic Development Structure
6.4 Discuss COVID-19 Reopening Plan


April 22, 2020

4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No. 2020-01; An Ordinance for Special Weed Assessment in Gilliam County
6.1 Award Bid for South Gilliam County Emergency Services Building Back-Up Generator
6.2 Consider Approval of Resolution No. R2020-11; A Resolution Adopting a Background Check Policy & Procedure
6.3 Consider Approval of Public Transportation Director Position Description
6.4 Discuss Cedar Springs Lane Relocation Proposal
6.5 Consider Approval of Resolution No. R2020-12; A Resolution Adopting a COVID-19 Furlough Policy



April 1, 2020

4.1 First Reading of Ordinance No. 2020-01, An Ordinance for Special Weed Assessment in Gilliam County
5.0 Consent Agenda
6.1 Discuss Modification of Existing Business Development Loans in Response to COVID-19 Pandemic
6.2 Consider Approval of Memorandum of Agreement with Condon Chamber of Commerce for Small Business Recovery Assistance Efforts in Response to COVID-19 Pandemic
6.3 Consider Approval of Funding for Small Business Stabilization Grant Program
6.4 Discuss Additional OVID-19 Response Efforts and Updates (no materials, verbal update only)
6.5 Consider Approval of Funding for Mormon Cricket Control Efforts



March 18, 2020

4.0 Correspondence
5.0 Consent Agenda
6.1 Consider Approval of IGA Regarding MCCOG Building Codes Reserves Disbursement (Moved to Consent Agenda)
6.2 Award Bid for Purchase of Gilliam County Transportation Vehicle
6.3 & 6.4 Consider Approval of Memorandum of Agreements with Arlington HELP Center and Condon Food Pantry (Moved to Consent Agenda)
7.1 Staff Reports:(Postponed)
       7.1.1 Family Services Department
       7.1.2 Community Development Department
       7.1.3 Planning Department
       7.1.4 Senior Services Department
7.1 Consider Approval of Resolution R2020-08; A Resolution Declaring a State of Emergency in Gilliam County


March 11, 2020 - Special Meeting

3.0 Award Bid for Ward Street Shop Alterations


March 4, 2020

4.0 Consent Agenda
5.0A Consider Approval of Omega Morgan Lease Amendment
5.0B Consider Approval of Proclamation Expressing Opposition to Senate Bill 1530; An Act Relating to Greenhouse Gas Emissions


February 19, 2020

4.0 Consent Agenda
5.1 Consider Approval of Drive-In Loan Modification Promissory Note and Trust Deed Addendum
6.3 Discuss Request for Airbase Road Repairs from Radar Holding, LLC
6.4 Consider Approval of Letter of Engagement with Cable Huston LLP for Energy-Related Legal Services
6.5 Award Bid for Installation of Irrigation System at Burns Park


February 5, 2020

4.0 Consent Agenda
6.1 Consider Approval of Resolution No. R2020-07; A Resolution Declaring County Vehicle as Surplus
6.2 Staff Reports - 6.2.1 Transportation Department, 6.2.2 Juvenile Department, 6.2.3 Safety Committee, 6.2.4 Review Reporting Schedule
6.3 Discuss Possible Intergovernmental Agreements with Condon Food Pantry/Arlington HELP Organizations



January 22, 2020

4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R2020-03; A Resolution Declaring Transportation Vehicle as Surplus
6.1 Consider Approval of Death Investigator Position Description and Salary Schedule
6.2 Consider Approval of Medical Examiner Professional Services Agreement with Hood River County
6.3 Consider Approval of Amendment to Medical Examiner Agreement with North Central Public Health
6.4 Consider Approval of Resolution No. R2020-06; A Resolution Establishing the FY 2020-21 Special Projects Grant Program
6.5 Discuss RRED Zone Designation Request



January 15, 2020

2.0 Consider Approval of Resolution No. R2020-05; A Resolution Establishing the FY 2020-21 Capital Investment Grant Program



January 8, 2020

3.0 Correspondence/Public Comment
4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R-2019-07; A Resolution Authorizing the Sale of Gilliam County Real Property
6.2 Receive Columbia Ridge Landfill Citizens Advisory Committee 2019 Annual Report
6.3 Consider Approval of Resolution No. R2020-01; A Resolution Adopting a Use of County Credit Card Policy
6.4 Consider Approval of Resolution No. R2020-02; A Resolution Declaring Grain Lab Equipment as Surplus
6.5 Consider Approval of Resolution No. R2020-03; A Resolution Declaring Transportation Vehicle as Surplus
6.6 Consider Approval of Resolution No. R2020-04; A Resolution Establishing the FY 2020-21 Operational Support Grant Program
6.7 Consider Approval of Resolution No. R2020-05; A Resolution Establishing the FY 2020-21 Capital Investment Grant Program
6.8 Consider Approval of 2020 Court Board & Committee Appointments