County Court Meeting Packets
County Court meeting packets will be posted when available and remain available for at least one month after each meeting.

October 21, 2020

Work Session
1.0 Discuss the Draft 2021-2026 Gilliam County Strategic Plan

Regular Meeting
3.0 Correspondence
     Chet Wilkins, Gilliam County Assessor
     Tom Cutsforth
     Paul Conway, Tri-County Veterans' Service Officer
4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No 2020-02; In the Matter of the Gilliam County Economic Enhancement Fund
5.2 Consider Approval of Resolution No. R2020-33; A Resolution Adopting a Volunteer Policy
5.3 Consider Approval of Resolution No. R2020-34; A Resolution Adopting a Fleet Safety and Use Polity
5.4 Consider approval of Resolution No. R2020-37; A Resolution Adopting an Alcohol/Drug Use, Abuse and Testing Policy
6.1 Consider Approval of Resolution No. R2020-39; A Resolution Establishing Cancellation Limits for Tax Collection
6.2 Consider Adoption of Code of Financial Ethical Conduct
6.3 Consider Approval of Resolution No. R2020-40; A Resolution Adopting an Employee Safety Policy
6.4 Discussion Regarding Job Descriptions and Spending Thresholds Policies
6.5 Discussion Regarding Modernizing Courthouse Phone System
6.6 Consider Approval of Modification to Lion's Club FY 2020-21 Capital Investment Grant Agreement
6.7 Discussion Regarding Lonerock Bridge Change Order Request
6.8 Consider Approval of Purchase of Road Department Vehicles
6.9 Discussion Regarding Maintenance Needs and Long-Term Management/Ownership/Funding Solution for Condon Swimming Pool



October 7, 2020

Joint Hearing
1.0 To receive public comment on Gilliam County's draft findings supporting the exemption of certain classes of special procurements and public improvement contracts from competitive bidding requirements
     1.1 Consider Approval of Resolution No. R2020-31; A Resolution Opting Out of the Attorney      General's Model Public Contracting Rules and Amending Public Contracting Rules for Gilliam      County

Regular Meeting
3.0 Correspondence
     City of Condon
     USS Oregon Commissioning Committee
4.0 Public Hearing To Receive Public Comment on Revisions to the Economic Enhancement Fund Ordinance
     4.1 First Reading of Ordinance No. 2020-02; In the Matter of the Gilliam County Economic         Enhancement Fund
5.0 Consent Agenda
6.1 Consider Approval of Intergovernmental Agreement for Fire Coordinator Services
6.2 Discussion Regarding Airbase Road Project
6.3 Discussion and Possible Action Regarding Hollen and Sons Warehouse
6.4 Discussion Regarding Port of Arlington Joint Meeting Moderator Selection
7.1 COVID-19 Update - Mimi McDonnell, MD, FACOG, Health Officer, North Central Public Health District
7.2 Discussion Regarding NORCOR CARES Act Funding Sub-Grantee Request
7.3 Consider Approval of Resolution No. R2020-30; A Resolution Declaring County Vehicle as Surplus Equipment
7.4 Consider Approval of Resolution No. R2020-32; A Resolution Adopting a Risk Management Policy
7.5 Consider Approval of Resolution No. R2020-33; A Resolution Adopting a Volunteer Policy
7.6 Consider Approval of Resolution No. R2020-34; A Resolution Adopting a Fleet Safety and Use Policy
7.7 Consider Approval of Resolution No. R2020-35; A Resolution Adopting a Limited English Proficiency Policy
7.8 Consider Approval of Resolution No. R2020-36; A Resolution Adopting a Mobile Devices, Communications and Social Media Policy
7.9 Consider Approval of Resolution No. R2020-37; A Resolution Adopting an Employee Alcohol/Drug Use, Abuse and Testing Policy
7.10 Consider Approval of Resolution No. R2020-38; A Resolution Adopting a Surplus Personal Property Disposal Policy
7.11 Discussion Regarding Paperless Courthouse Initiative
7.12 Consider Approval of Time Value Investments (TVI) as Additional Institutional Investment Brokerage Firm
7.13 Consider Approval of Oregon State Treasury: Oregon Local Government Intermediate Fund Investment

September 16, 2020

Work Session
1.0 Review Economic Enhancement Ordinance

Regular Session
3.0 Correspondence
     Les Ruark
     The Woolery
     Six Rivers Dispute Resolution Center
4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R2020-25; A Resolution Establishing Capital Investment Grant Program Guidelines
5.2 Consider Approval of Resolution No. R2020-26; A Resolution Establishing operational Support Grant Program Guidelines
5.3 Consider Approval of Resolution No. R2020-27; A Resolution Establishing Special Projects Grant Program Guidelines
6.1 Staff Reports
     6.1.1 Transportation Department
     6.1.2 Juvenile Services
     6.1.3 Safety Committee
     6.1.4 Building & Maintenance
6.2 Consider Approval of Resolution No. R2020-28; A Resolution Declaring County Vehicle as Surplus Equipment
6.3 Consider Approval of Work Crew Termination and Release Agreement with Waste Management
6.4 Consider Approval of Omega Morgan Shutler Station Sublease Request
6.5 Consider Approval of Resolution No. R2020-29; A Resolution Declaring County Vehicle as Surplus Equipment

September 2, 2020

Work Session
1.0 Review FY 2021-22 Competitive Grants Program
     Capital Investment Grant Program
     Operational Grant Program
     Special Projects Grant Program

Regular Session
3.0 Correspondence
     Wayne Standiford Correspondence
4.0 Consent Agenda

5.1 Discussion with Waste Management Senior Management - Dave Lowe, Director of Disposal Operations
5.2 Building Codes Update
6.1 Consider Approval of IGA to Provide Stable Funding for the Condon Swimming Pool
6.2 Pioneer Community Development Corporation Quarterly Report (PCDC)

August 19, 2020

2.0 Correspondence
     Port of Arlington Letter
4.0 Consent Agenda
5.1 Consider Approval of Position Description for Gilliam County Library Director
5.2 Consider Approval of Position Description for Public Transportation Driver
6.1 Waste Management Quarterly Report
6.2 Consider Donation to Gilliam County Auction Committee
6.3 Consider Approval of Resolution No. R2020-24; A Resolution to Cancel Old and Uncollectible Personal Property Taxes per ORS 311.790
6.4 Community Counseling Solutions Report
6.5 Consider Approval of Road Dept. Request to Issue Final Payment for 2015 Caterpillar Front End Loader

August 5, 2020

2.0 Correspondence
     Port of Arlington Letter
4.0 Consent Agenda - Revised
6.1 Waste Management Quarterly Report
6.2 Discuss Waste Management Proposal for Chamber Donations in Lieu of County Energy Payments
6.3 Discuss Strategic Planning Process and Timeline
6.4 Discuss Modification of Condon Scholarship Foundation Special Project Grant Award
6.5 Consider Approval of Gilliam County Fire Districts Radio Purchase

July 22, 2020

4.0 Consent Agenda
5.0 Public Hearing 10:05 am: To Consider Modification of Conditions of Approval for a Conditional Use Permit issued to Waste Management Disposal Services (WMDS) for a solid waste landfill known as Columbia Ridge Landfill & Recycle Center in the exclusive farm use zone.
6.1 Consider Award of FY 2020-2021 Special Projects Grant to Arlington Education Foundation
7.1 Discuss FTE Adjustment to Gilliam County Librarian Position
7.2 Consider Approval of Resolution No. R2020-22: A Resolution Adopting a Safeguarding Personal Identity Information Policy
7.3 Consider Approval of Resolution No. R2020-23: A Resolution Adopting a Revised FY 2020-2021 Sheriff's Office Salary Schedule
7.4 Discuss Modification of Gilliam County Historical Society Special Project Grant Award
7.5 Consider Approval of Order No. 2020-01; Modifications to Conditions of Approval Conditional Use Permit 2020-0001, for Waste Management Disposal Services of Oregon for Columbia Ridge Landfill and Recycling Center.

July 1, 2020

3.0 Correspondence
     
Les Ruark - Email
      Les Ruark - Email 2
4.0 Consent Agenda
5.1 Consider Award of FY 2020-2021 Special Project Grants
5.2 Building Codes Update (Verbal update only)
6.1 Discuss ADA and Safety Upgrades to Gilliam County Courthouse
6.2 Discuss Fair Board Office Window Replacement and Receive Chairman Update
6.3 Governor's Regional Solutions Update - Nate Stice (Verbal update only)
6.4 Discuss Burns Park - Historical Society Land Survey
6.5 Consider Approval of Resolution No. R2020-21; Adopting FY 2020-2021 Salary Schedules

June 17, 2020

3.0 Correspondence
      Condon Chamber of Commerce
4.0 Consent Agenda (Revised 6-16-2020)

5.1 Consider Arlington TV Cooperative Request for Delay of Loan Repayment
6.1 Consider Approval of Resolution No. R2020-18; Transferring Appropriations in FY 2019-2020 Budget
6.2 Consider Approval of Resolution No. R2020-19; Adopting a FTA Procurement Policy
6.3 Consider Approval of Resolution No. R2020-20; Adopting a Cybersecurity Policy (Revised 6-16-2020)
6.4 Review Wheatland Insurance Renewal Proposal - John Anderson
6.5 Staff Reports:
 
      
6.6.1 Family Services Department
      6.6.2 Planning Department
      6.6.3 Senior Services Department



June 10, 2020

2.0 Public Hearing: FY 2020-2021 Budget (Resolution No. R2020-17)
2.1 Consider Approval of Resolution No. R2020-17 Adopting the Budget, Making Appropriations, and Imposing Taxes for Fiscal Year July 1, 2020 to June 30, 2021


June 3, 2020


4.0 Consent Agenda

5.1 Consider Approval of Position Descriptions for: 
 - 5.1.1 Administrative Assistant - County Court - Confidential 
 - 5.1.2 Administrative Assistant - Development

5.2 Discuss Willow Creek IGA Resolution Next Steps

6.1 Consider Award of FY 2020-2021 Operational Support and Capital Investment Grants


May 19, 2020

3.0 Correspondence:
4.0 Consent Agenda
5.1 Discuss In-House Economic Development Structure
6.1 Waste Management Quarterly Report
6.2 Columbia Gorge Community College - Proposal for Public Investment in Skills Center and Student Housing
6.3 Consider Approval of Tenneson Engineering Consultant Services Proposal for Land Use Planning Issues North of Cottonwood Road

6.4 Consider Approval of Resolution No. R2020-15; Reallocating County Funds to Assist Gilliam County Small Business Recovery Efforts
6.5 Consider Approval of Resolution No. R2020- 16; Declaring a State of Drought Emergency in Gilliam County
6.6 Award Bid for Ardent Mills Door Replacement Project


May 6, 2020

3.0 Correspondence - Diocese of Baker
4.0 Consent Agenda
5.1 Cedar Springs Lane Relocation Project Update
5.2 Award Bid for Lonerock Bridge Replacement Project
5.3 Fiber Council Update (No materials, verbal update only)
5.4 Consider Approval of Resolution No. R2020-14; A Resolution Extending a Declared State of Emergency in Gilliam County
6.1 Discuss Modification of Tumbleweed Tournament Special Project Grant Award
6.2 Consider Approval of Resolution No. R2020-13; A Resolution Declaring County Vehicle as Surplus Equipment
6.3 Discuss In-House Economic Development Structure
6.4 Discuss COVID-19 Reopening Plan

April 22, 2020

4.0 Consent Agenda
5.1 Second Reading and Adoption of Ordinance No. 2020-01; An Ordinance for Special Weed Assessment in Gilliam County
6.1 Award Bid for South Gilliam County Emergency Services Building Back-Up Generator
6.2 Consider Approval of Resolution No. R2020-11; A Resolution Adopting a Background Check Policy & Procedure
6.3 Consider Approval of Public Transportation Director Position Description
6.4 Discuss Cedar Springs Lane Relocation Proposal
6.5 Consider Approval of Resolution No. R2020-12; A Resolution Adopting a COVID-19 Furlough Policy


April 1, 2020

4.1 First Reading of Ordinance No. 2020-01, An Ordinance for Special Weed Assessment in Gilliam County
5.0 Consent Agenda
6.1 Discuss Modification of Existing Business Development Loans in Response to COVID-19 Pandemic
6.2 Consider Approval of Memorandum of Agreement with Condon Chamber of Commerce for Small Business Recovery Assistance Efforts in Response to COVID-19 Pandemic
6.3 Consider Approval of Funding for Small Business Stabilization Grant Program
6.4 Discuss Additional OVID-19 Response Efforts and Updates (no materials, verbal update only)
6.5 Consider Approval of Funding for Mormon Cricket Control Efforts


March 18, 2020

4.0 Correspondence
5.0 Consent Agenda
6.1 Consider Approval of IGA Regarding MCCOG Building Codes Reserves Disbursement (Moved to Consent Agenda)
6.2 Award Bid for Purchase of Gilliam County Transportation Vehicle
6.3 & 6.4 Consider Approval of Memorandum of Agreements with Arlington HELP Center and Condon Food Pantry (Moved to Consent Agenda)
7.1 Staff Reports:(Postponed)
       7.1.1 Family Services Department
       7.1.2 Community Development Department
       7.1.3 Planning Department
       7.1.4 Senior Services Department
7.1 Consider Approval of Resolution R2020-08; A Resolution Declaring a State of Emergency in Gilliam County

March 11, 2020 - Special Meeting

3.0 Award Bid for Ward Street Shop Alterations

March 4, 2020


4.0 Consent Agenda
5.0A Consider Approval of Omega Morgan Lease Amendment
5.0B Consider Approval of Proclamation Expressing Opposition to Senate Bill 1530; An Act Relating to Greenhouse Gas Emissions

February 19, 2020

4.0 Consent Agenda
5.1 Consider Approval of Drive-In Loan Modification Promissory Note and Trust Deed Addendum
6.3 Discuss Request for Airbase Road Repairs from Radar Holding, LLC
6.4 Consider Approval of Letter of Engagement with Cable Huston LLP for Energy-Related Legal Services
6.5 Award Bid for Installation of Irrigation System at Burns Park

February 5, 2020

4.0 Consent Agenda
6.1 Consider Approval of Resolution No. R2020-07; A Resolution Declaring County Vehicle as Surplus
6.2 Staff Reports - 6.2.1 Transportation Department, 6.2.2 Juvenile Department, 6.2.3 Safety Committee, 6.2.4 Review Reporting Schedule
6.3 Discuss Possible Intergovernmental Agreements with Condon Food Pantry/Arlington HELP Organizations


January 22, 2020

4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R2020-03; A Resolution Declaring Transportation Vehicle as Surplus
6.1 Consider Approval of Death Investigator Position Description and Salary Schedule
6.2 Consider Approval of Medical Examiner Professional Services Agreement with Hood River County
6.3 Consider Approval of Amendment to Medical Examiner Agreement with North Central Public Health
6.4 Consider Approval of Resolution No. R2020-06; A Resolution Establishing the FY 2020-21 Special Projects Grant Program
6.5 Discuss RRED Zone Designation Request


January
15, 2020


2.0 Consider Approval of Resolution No. R2020-05; A Resolution Establishing the FY 2020-21 Capital Investment Grant Program


January 8, 2020

3.0 Correspondence/Public Comment
4.0 Consent Agenda
5.1 Consider Approval of Resolution No. R-2019-07; A Resolution Authorizing the Sale of Gilliam County Real Property
6.2 Receive Columbia Ridge Landfill Citizens Advisory Committee 2019 Annual Report
6.3 Consider Approval of Resolution No. R2020-01; A Resolution Adopting a Use of County Credit Card Policy
6.4 Consider Approval of Resolution No. R2020-02; A Resolution Declaring Grain Lab Equipment as Surplus
6.5 Consider Approval of Resolution No. R2020-03; A Resolution Declaring Transportation Vehicle as Surplus
6.6 Consider Approval of Resolution No. R2020-04; A Resolution Establishing the FY 2020-21 Operational Support Grant Program
6.7 Consider Approval of Resolution No. R2020-05; A Resolution Establishing the FY 2020-21 Capital Investment Grant Program
6.8 Consider Approval of 2020 Court Board & Committee Appointments